8 hours given back every week
to SETREM's purchasing team.

The context

Every machine SETREM sells starts as a parts list in Excel. Some parts come from catalogs, others are custom-made from drawings, by laser cutting or machining. The purchasing team gets the prices and places the orders.

The problems

• The purchasing team went through every parts list line by line to find the part numbers.
• A request for quote written by hand for each supplier, then every reply keyed in again as a purchase order.
• For custom parts, every drawing had to be read by hand to prepare the request for quote.
• All told, one full day a week spent asking for prices.

The goals

What we built

• Central purchasing hubA secure web interface where the team runs everything, from parts list to purchase order.
• Automatic requests for quoteThe Excel file is read as soon as it arrives, and the requests go out on their own to the suppliers of catalog parts.
• Custom parts, drawings read without AIOnly the specifications that matter are read from the drawing's title block, by a program and without AI: the technical file is never given to an AI model.
• Purchase orders generatedSupplier replies come back as ready-to-use internal orders. Zero re-keying, so zero data-entry errors.

The results

• The parts list is read as soon as it arrives, and each request for quote reaches the right suppliers on its own.
• Custom parts get quoted without any drawing going through an AI model.
• Internal purchase orders fill themselves in, without a single keystroke.
• The purchasing team runs the process. It no longer re-keys anything.

Figures measured at SETREM · 8 hours a week, valued at the company's actual hourly rate (€49), 45 working weeks.