Case study · Admin & invoicing
Not a single invoice
keyed in by hand.
A logistics company handed the processing of its accounting documents over to D&S Intelligence. The client prefers to stay anonymous: its volumes and processes are competitive information.
The context
Every month, the company receives several hundred accounting documents: purchase orders and supplier invoices, by email, in every format.
The problems
- The accounting team keyed in purchase orders and supplier invoices by hand.
- At that volume, data-entry errors were inevitable.
- Chasing unpaid invoices always came after everything else, so it rarely happened.
The goals
- Eliminate manual data entry.
- Match every document to its order with no manual intervention.
- Send a reminder for every unpaid invoice on its due date, without relying on anyone to keep watch.
What we built
- Reading and extractionInvoices and purchase orders received by email, read by OCR paired with a language model.
- Matching and entryStraight into the company's accounting software.
- Due-date trackingPersonalized reminders, triggered automatically for unpaid invoices.
The results
- Documents received by email are read, matched and entered into the accounting software.
- Data entry has disappeared from the accounting team's day.
- Unpaid invoices no longer depend on someone keeping watch: reminders go out on their own, on the due date.
13 hsaved on data entry every week
≈ €25,900saved per year
1st monthsetup cost paid back
Ballpark figures · based on €44.20 per fully loaded hour (INSEE 2025 labor cost, France), 45 working weeks · your actual figures are set during the audit.
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Thirty free minutes, then a one-week audit and a costed plan.
€790 excl. VAT, deducted from your first invoice if, within three months, you deploy a project with at least €3,000 excl. VAT in setup.